The shareholders of Vitec Software Group AB (publ), reg. no. 556258-4804, are hereby summoned to the Annual General Meeting on 25 April 2023 at 17:30 (CET) at Clarion Hotel Umeå, Storgatan 36 in Umeå (entrance via Västra Strandgatan). Registration to the Annual General Meeting takes place at 16:30-17:15 (CET). The Annual General Meeting will be held in Swedish. Food and beverages will be served after the meeting.
Participation at the Annual General Meeting
Shareholders who wish to participate in the Annual General Meeting shall:
- partly be registered in the share register kept by Euroclear Sweden AB on the record date on 17 April 2023; and
- partly give notice to the company of their intention to participate in the Annual General Meeting in accordance with the instructions under the heading “Participation at the Annual General Meeting venue”, or alternatively submit a postal vote in accordance with the instructions under the heading “Participation through postal voting”, no later than on 19 April 2023.
For shareholders who have their shares registered through a bank or other nominee, the following applies in order to have the right to exercise voting rights at the Annual General Meeting, regardless of whether participation takes place at the Annual General Meeting venue or through postal voting. In addition to giving notice of participation, such shareholder must re-register its shares in its own name so that the shareholder is registered in the share register kept by Euroclear Sweden AB. Such re-registration may be temporary (so-called voting rights registration). Shareholders who wish to register their shares in their own name must, in accordance with the respective nominee’s routines, request that the nominee carries out such registration. Voting rights registration requested by the shareholder at such time that the registration has been completed by the nominee no later than on 19 April 2023 will be taken into account at the preparation of the share register.
Participation at the Annual General Meeting venue
Registration for participation at the Annual General Meeting venue, in person or via proxy, shall be made to the company no later than on 19 April 2023 in any of the following ways:
- Sign up here or:
- By telephone +46 (0) 771 24 64 00, weekdays 09.00-16.00 (CET).
- By mail to Computershare AB, “Vitec AGM”, P.O. Box 5267, 102 46 Stockholm, Sweden.
- By e-mail to proxy@computershare.se.
When registering, shareholders must state their name, personal identity number or corporate registration number, address and telephone number, shareholding to be represented at the Annual General Meeting and any advisors.
Shareholders who participate via representative shall at the Annual General Meeting present a dated proxy signed by the shareholder and are asked to submit copies of such documents to the company in connection with the notification of participation to the Annual General Meeting in accordance with the above.
If the shareholder is a legal entity, a certificate of registration or other authorisation document should be submitted in accordance with the above. Please note that notification of participation must be made even if the shareholder wishes to exercise its voting right through a representative. A submitted proxy does not apply as notification of participation at the Annual General Meeting.
Participation through postal voting
Shareholders who wish to participate trough postal voting shall send a completed and signed postal voting form by mail to Computershare AB, “Vitec AGM”, P.O. Box 5267, 102 46 Stockholm, Sweden, or by e-mail to proxy@computershare.se. Completed forms must be received by Computershare no later than on 19 April 2023.
Postal voting forms can also be provided by post to shareholders who request it by telephone on +46 (0) 90 - 15 49 00, weekdays 08.00 a.m. - 17.00 p.m.
Shareholders can also submit postal votes electronically through verification with BankID. Such electronic votes must be submitted no later than on 19 April 2023.
The shareholder may not provide special instructions or conditions to the postal vote. If so, the entire postal vote is invalid. Further instructions and conditions can be found in the postal voting form.
Shareholders who submit postal votes through a representative shall attach a dated proxy signed by the shareholder to the postal voting form. If the shareholder is a legal entity, a registration certificate or other authorisation document shall be attached to the form.
Persons who wish to participate at the Annual General Meeting venue, in person or through a representative, must notify the company of this in accordance with the instructions under the heading “Participation at the Annual General Meeting venue” above. This means that a notification of participation trough postal voting alone is not sufficient for shareholders who wish to participate at the Annual General Meeting venue.